SharePoint Already Does the Job.
Most public agencies are paying twice for records management — once for their Microsoft 365 license, and again for a standalone ERMS platform that duplicates what SharePoint Online already does. We configure SharePoint as your records system — inside the tenant you already own. No second platform. No second invoice.
One System Fades. SharePoint Takes Over.
The standalone platform shrinks as the records system already inside your Microsoft 365 tenant grows to fill its place — eight capabilities, one license.
A standalone records system adds a second platform and a second invoice. SharePoint already does the job — inside the tenant you own.
Two Platforms, or One?
Most agencies have a standalone ERMS platform alongside the Microsoft 365 license they already pay for. Here is what each path actually costs.
Standalone ERMS Software
A separate platform. A separate login. A separate license your finance team renews every year. Records live on a vendor's servers under a vendor's rules.
SharePoint-Based ERMS
The same Microsoft 365 environment your staff already use. Records live in your tenant under your IT governance. No second invoice. No second platform to learn.
Both paths manage records. Only one of them is already paid for.
Eight Capabilities. One License.
SharePointOnline
Configured inside the Microsoft 365 license your agency already owns — governed by your IT, not a vendor's.
Records Live Here.
California Natural Resources Agency, California Department of Child Support Services, Yolo County — public agencies running records on the SharePoint they already own.
Records management without the records management software.
Built Inside the License They Had.
We already pay for our Microsoft licenses. Why would we fund a second records platform?
One county reached the same conclusion under budget cuts. Their existing software had been built for outdated, infrequent tasks and could not adapt, but paying for new software on top of already-expensive licenses was unjustifiable — and the county-specific low-code platform they actually wanted looked out of reach. We digitized their documents and built low-code solutions inside the Microsoft products they already owned, open and scalable enough to add capabilities like APIs over time. Watch the county explain how they did more with less of their budget.
Can one system inside our own tenant track projects and their funding requirements?
It can. A county told us that as its IT projects multiplied, each with funding requirements that needed meticulous tracking across the life cycle, it needed a standardized approach and had nowhere central to run it. They had the process defined — PAL, the Project Application Life Cycle — and no application to manage it in. We built low-code solutions inside their existing Microsoft products, and each project is now overseen in correspondence with PAL. Watch the county describe the result.
Already Paying for SharePoint?
Every engagement begins with an assessment. We learn what you have, what you already pay for, and where SharePoint fits.
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