Organize

Move the Records. Keep the Structure.

Most agencies are sitting on records in systems they no longer want — legacy on-premise ECM, proprietary software, and outdated file shares. We move those records into the Microsoft 365 tenant your agency already owns. Taxonomy, retention, permissions, and audit trail come with them.

Records leave legacy systems and arrive in your M365 tenant with their structure intact.

The Process

Five Steps. Nothing Left Behind.

What happens from the moment we receive your legacy data until every record sits inside your tenant — taxonomy, retention, and audit trail preserved.

Assess
We inventory your legacy systems and map what lives where, in what shape.
Extract
Records are pulled from each source system with their existing metadata intact.
Transform
Taxonomy, file formats, and metadata are mapped into your destination structure.
Validate
Every batch is checked for completeness, permission integrity, and chain of custody.
Cutover
Records go live in your M365 tenant under your governance, retention, and audit policies.

The Difference

Same Records. Different Outcome.

Two migrations move the same volume of records. Only one of them arrives with its taxonomy, permissions, and audit trail still attached.

A Typical Migration

Files copied across. Taxonomy flattened. Permissions reset to defaults. Retention clocks lost. The new system holds the records but cannot defend the trail behind them.

A SyTech Migration

Records move with their metadata, taxonomy, permissions, and retention rules intact. Chain of custody is logged at every step. The new system holds the records and can prove the history.

The structure is the record. Lose it, and you have moved files — not records.

Scenarios

Out of the Old System.

A critical process still runs on an old Microsoft Access application. Can that be moved?

Yes, and this is one of the most common versions of the problem. A county told us its Access application was critical to operations but continually disrupted workflow and caused frequent downtime, and that remote workers could not reach essential data at all because the system could not connect in the cloud. We rebuilt it as a low-code application inside the Microsoft products the county already owned, with field-level security, role-based access, and advanced workflows. Watch the county describe what replaced it.

Our current software was built for a different era and cannot adapt. What are our options?

More than most agencies think. A county in budget cuts told us its software had been designed for outdated and infrequent tasks, which made adapting to new work almost impossible, and that funding a replacement on top of existing licenses was out of the question. We digitized their previous documents and built low-code solutions inside the Microsoft ecosystem they already owned — open and scalable, so new capabilities could be added at a consistent pace. Watch the county explain how they did more with less of their budget.

Stuck Inside a Legacy System?

Every engagement begins with an assessment. We learn what your legacy estate holds, what needs to come with it, and what the path forward actually looks like.

Request a Free Assessment